
Board Nominations
TCTELA Board Nominations
Consider nominating yourself or an esteemed colleague for one of the following TCTELA Board positions: President-Elect (three-year position including president and past president), Vice President-Elect for Membership and Affiliates (two-year position including Vice President for Membership and Affiliates), or Recording Secretary (one-year term). Nominations are currently open for 2026.
Roles and Responsibilities
President Elect: Year 1 of 3 year Elected Term
Job Description
Abide by the constitution, by-laws, and policies of TCTELA. Exercise reasonable care, good faith, and due
diligence in organization affairs. Fully disclose any conflicts of interest and any information that could
affect the organization’s interests. Remain fiscally accountable. Maintain professionalism in all duties.
Lead efforts of conference program planning.
Board Duties
● Remind applicable board members to submit award applications (Journal Award, Newsletter Award,
Website Award, Intellectual Freedom, etc.) to NCTE, usually due in May.
● Complete and submit the NCTE Affiliate Excellence Award and the Williamson Membership Award,
usually due in July.
● As TCTELA budget allows, attend NCTE convention according to TCTELA policy.
● Attend NCTE board meeting at the NCTE annual convention.
● Attend affiliate workshop at NCTE conference.
● Write and submit an article covering two events from the NCTE conference for Texas Voices.
● Represent TCTELA at local affiliate meetings and in other situations as requested by the President
and/or the Vice- President for Membership and Affiliates.
● Provide a report to the Executive Director the Monday prior to the any TCTELA meeting.
● Provide a report, to include 3-yr. longitudinal numbers, for the membership for the business
meeting at the TCTELA annual conference.
● Attend all meetings of the Executive Committee and Board.
● Strengthen relationship with other professional organizations and service centers.
● Communicate clear expectations for elected and appointed positions.
● Chair committees and/or special sessions as requested.
● Select a local arrangement chair for the TCTELA conference of presidency year.
● Select a conference theme and logo for presidency year. Present to board at fall board meeting
prior to presidency. Share conference theme and logo for presidency year at the annual
conference.
● Secure keynote speakers, workshop presenters, and special events for
presidency-year conference, if possible before the annual conference of President-elect year.
● Update the conference proposal, if needed, for the incoming President-elect.
● Write at least one article for each issue of Texas Voices.
● As part of the Executive Committee, participate in drafting TCTELA statements as necessary.
Conference Duties
● Work with President and Executive Director to facilitate the Local Arrangements Committee for
the current year’s conference, beginning work with LAC Chair at the March/April board meeting.
Get approval of tentative TCTELA conference program at fall or winter TCTELA board meeting.
● Maintain communication with the President, Executive Director, and Local Arrangements Chair
for the duration of conference planning and post conference.
● Work with the President, Executive Director, and the Local Arrangements Chairperson to plan
and implement the current year’s conference:
o solicit donations and in-kind support from publishers and other
businesses;
o provide information for pre-convention mailer to be executed by Local
Arrangements Committee;
o assist with session facilitator planning; and
o assist with pre-service teacher scheduling.
● With a team of colleagues, solicit proposals from TCTELA membership for concurrent sessions.
Extra consideration should be given to solicitation from colleagues with expertise in
multicultural, gifted and talented, and early literacy education. The process is as follows:
o use rubric for session presenters to select proposals
o create and/or edit proposal acceptance/rejection letters
o notify Executive Director of sessions selected. Executive Director will send letters of
acceptance/rejection to proposal applicants.
o Plan the overall schedule of the conference and the agendas for general sessions.
● Produce the convention program with the management company, including conducting a
thorough review and edit of the program before production.
● Host concurrent session on leadership at conference:
o invite past-presidents to this session, and
o invite current Texas Voices editor, current President-Elect, any special projects liaisons
(currently PD2Teach), and English in Texas editors to discuss leadership opportunities
within the organization.
● Arrive early at the conference hotel on Thursday to assist with conference preparations.
● Attend meetings and sessions, introducing speakers when needed.
● Attend all assigned meetings, luncheons, dinners, and after-hours events as assigned.
● Write articles for the newsletter about key speakers as assigned by the president.
● Introduce key speakers as assigned by the president.
● Assist the Vice President of Membership and Affiliates in organizing and advertising the meetings
of the standing committees at the Section Breakfast on Sunday morning of the conference.
● Preside over the post-conference new/old officers’ meeting, sending an agenda to the Executive
Director the Monday prior to the conference.
Monthly At-a-Glance
January Serve the president’s needs at the conference; be the contact help for LAC
Start thinking about the theme for your conference
Find a core group that will help sharpen your message; don’t go it alone
February
March March board meeting, be sure to outline all NCTE awards and their due dates and
who is responsible
April
May Begin working with current president and executive director to collect information
for two NCTE Awards; Google Drive/Dropbox from previous president-elect is
usually available
June Begin working on NCTE reports with executive director; this person will have
documents and reports you will need to complete it
Gather a team willing to read 150+ proposals for 2020 Conference Proposal
review (Think about K-12 representation as well as geographic representation for
our state.)
Should be refining your theme and be close to a finished product.
July Finish working on reports with executive director; there is an early July deadline
for BOTH
Executive Director will be in touch about working with a graphic designer on your
theme; have some ideas about graphics that you can share.
August Contact LAC-see if you can help in any way
Work to promote proposal submissions state-wide with the ECM
You will be working with executive director on your artwork back and forth; there
will be several iterations and you can have the graphic designer retool as needed.
September Very busy month-Deadline to submit is the Wednesday after Labor Day
There is a Google Drive/Dropbox from previous years to help with format and
structure of this review. (Ask current president)
You will get a blind set to start your reviews
Do NOT change the control numbers they come in with; executive director’s office
uses those throughout the program design.
You will have a deadline set by executive director so they can begin sending out
acceptances/declines.
You will need to edit the letters sent out BEFORE you send in the first list.
Set a Saturday or Sunday to review all proposals. Send in final list to executive
director before 10/01
October Contact LAC-see if you can help in any way; check numbers of volunteers; get with
EC if help is needed is procuring volunteers.
Be finished reviewing and selecting sessions with your team by 10/01.
Have a list of 10-15 back up sessions so that you are ready when the office calls to
replace a declined presenter.
November Busy month-Set aside A LOT of time to proof the program multiple times; you will
also proof the APP.
December Your busiest month; set aside A LOT of time to proof the program multiple times;
you will also proof the APP multiple times.
You will need to be available over the holiday break for proofing; it’s the nature of
having a late January conference.
When TCTELA funds board member travel to NCTE, funding is only valid if: the board member attends
the NCTE Director’s meeting and affiliate breakfast and if the board member writes an article for Texas
Voices covering two NCTE convention events. In addition, the President-elect and Vice President,
serving as the official TCTELA representative, attend the NCTE convention affiliate workshop.
Vice President-Elect: Year 1 of 2-year Elected Term
Job Description
Support affiliates throughout Texas to promote English Language Arts. Invest in the professional
development of leaders and work with affiliate leaders on an ongoing basis to support their local
organizations. Promote the growth of rising leaders and TCTELA committees, involving them in key
aspects of TCTELA efforts.
Board Duties
● Use the information in the Vice President’s December report to further the growth of the
affiliates and promote the goals of TCTELA through the recruitment and retention of members.
● Write and submit an article for each issue of the TCTELA newsletter, Texas Voices.
● Attend all meetings scheduled for the TCTELA Board.
● Seek ways of improving communication and increasing activities between and within affiliates;
share with Vice President.
● Invite members of affiliates to join TCTELA and become active in TCTELA programs and projects.
● Promote greater use of NCTE and TCTELA resources (e.g., NCLE, NCTE journals and publications).
● As TCTELA budget constraints allow, attend NCTE Region 6 leadership conference during the
summers when NCTE provides matching funds in order to gather pertinent information related
to affiliate support and development.
● Assist Vice President.
Conference Duties
● Arrive early at the conference hotel on Thursday to assist with conference preparations.
● Attend meetings and sessions, introducing speakers when needed.
● Attend all assigned meetings, luncheons, dinners, and after-hours events as assigned.
● As budget allows, assist Vice President in hosting an affiliate leadership/rising leaders meeting at
the TCTELA annual conference.
● Attend the committee meeting, and assist Vice President in facilitating discussion about
committee roles and activities; obtain resolutions to be presented to the TCTELA board during
the Friday board meeting.
When TCTELA funds board member travel to NCTE, funding is only valid if: the board member attends
the NCTE Director’s meeting and affiliate breakfast and if the board member writes an article for Texas
Voices covering two NCTE convention events. In addition, the President-elect and Vice President,
serving as the official TCTELA representative, attend the NCTE convention affiliate workshop.
Recording Secretary: 1-year Term; Elected by Membership
Job Description
Take minutes of meeting; follow Robert's Rules of Order, submit minutes to Executive Director and
President for review; email minutes to entire board for review prior to next meeting; upload minutes to
the cloud for storage.
Board Duties
● Take minutes at each meeting.
● Distribute minutes to all board members within 30 days following each meeting.
● Corrected copies will be provided to the board at the subsequent board meetings.
● Send final versions of minutes with appendices and all attachments to executive director for
archival purposes.
● Attend all board meetings.
● Provide a report to the Executive Director the Monday prior to the meeting.
● Attend all meetings scheduled for the Board.
● Write at least one article for each issue of Texas Voices.
● Attend NCTE conference, when funding is available.
Conference Duties
● Arrive early at the conference hotel on Thursday to assist with conference preparations.
● Attend meetings and sessions, introducing speakers when needed.
● Attend all assigned meetings, luncheons, dinners, and after-hours events as assigned.
● Outgoing Recording Secretary will take minutes at the conference business meeting.
● Incoming Recording Secretary will take minutes at the Sunday post-conference board meeting.
When TCTELA funds board member travel to NCTE, funding is only valid if: the board member attends
the NCTE Director’s meeting and affiliate breakfast and if the board member writes an article for Texas
Voices covering two NCTE convention events. In addition, the President-elect and Vice President,
serving as the official TCTELA representative, attend the NCTE convention affiliate workshop.